Effective Date: January 2026
1. Introduction
Welcome to itinacceptanceagent.co.uk (“we,” “our,” “us”), a service provided by Wharf Notaries Ltd, a UK-registered business and IRS-registered ITIN Acceptance Agent authorised to assist clients worldwide with Individual Taxpayer Identification Number (ITIN) services. This Privacy Policy explains how we collect, use, share, and protect your personal data when you use our website or engage with our services.
We are committed to protecting your privacy and complying with UK and EU data protection laws, including the UK GDPR and the Data Protection Act 2018.
2. What Information We Collect
We may collect the following categories of personal data:
Personal Identification Information
Full name
Contact details (email, telephone number, address)
Nationality and passport details (only if required for services)
Tax identification numbers (e.g., ITIN or SSN only when necessary for IRS forms)
Technical & Usage Data
IP address
Browser type and version
Pages visited and interaction data
Cookies & Tracking
We use cookies and similar technologies to enhance user experience and for website performance. You may manage or disable cookies via your browser settings.
3. How We Use Your Information
We use your personal data to:
Provide and manage your ITIN services
Communicate with you about your application
Verify identity documents in compliance with IRS programmes
Comply with legal obligations and IRS requirements
Improve our website and services
Your data may be transferred to the Internal Revenue Service (IRS) in the United States as part of processing your ITIN application and related Certificate of Accuracy submissions.
4. Legal Basis for Processing
We process personal data where necessary to:
Perform contract services you request
Comply with legal and regulatory obligations
Obtain your consent (where applicable)
Protect legitimate interests (e.g., fraud prevention and business operations)
5. Data Sharing
We may share your information with:
Internal Revenue Service (IRS) for ITIN application purposes
Third-party service providers aiding in secure identity verification
Legal and tax compliance authorities as required by law
6. Data Security
We implement appropriate technical and organisational measures to protect your data. Access to your personal information is limited to authorised personnel only.
7. Retention of Personal Data
We retain your personal data for as long as necessary to fulfil the purposes described here, including legal or compliance requirements.
8. Your Rights
Under UK GDPR, you have rights including:
Right to access your data
Right to correct inaccuracies
Right to delete your data
Right to withdraw consent
Right to complain to the UK Information Commissioner’s Office
9. International Transfers
Your data may be transferred outside the UK — including to the United States — in order to comply with IRS application requirements. We ensure data protection measures consistent with applicable laws.
10. Contact Us
For privacy questions or to exercise your rights:
Email: info@itinacceptanceagent.co.uk
Address: Wharf Notaries Ltd,
40 Bank Street,
Level 18,
Canary Wharf,
London E14 5NR